Privacy Policy

Last updated: December 16, 2025

This Privacy Policy explains how our badminton club (“we”, “our”, “the Club”) collects, stores, uses, and protects personal information about players, parents/guardians, volunteers, and visitors. We are committed to complying with the New Zealand Privacy Act 2020 and all relevant privacy principles.

1. Information We Collect

We may collect the following types of personal information for lawful club operations:

• Full name
• Date of birth or age group
• Contact information (email, phone, address)
• Emergency contact details
• Membership records
• Training and performance records
• Medical information you voluntarily provide for safety purposes
• Photos or videos from club events (with consent)

2. How We Collect Personal Information

We collect information directly from you when you:

• Register as a player or member
• Participate in training, games, or tournaments
• Complete online or paper forms
• Communicate with us by email, phone, or in person

We may also collect limited information from coaches, event organisers, and officials when required for competitions or safety.

3. Purpose of Collecting Personal Information

Your information is collected only for lawful and necessary club purposes, including:

• Managing memberships and registrations
• Communicating schedules, cancellations, or club updates
• Organising competitions, events, and training programmes
• Ensuring player safety and meeting health obligations
• Maintaining accurate financial and administrative records
• Meeting legal obligations under New Zealand law

4. Storage and Protection of Information

We take reasonable steps to protect your personal information from loss, misuse, unauthorised access, modification, or disclosure. This includes:

• Secure password-protected digital records
• Restricted access for authorised committee members or coaches only
• Secure handling and disposal of paper records

5. Sharing Your Information

We do not sell or trade your personal information. We may share information only when necessary, such as:

• With tournament organisers (e.g., Badminton New Zealand or regional associations)
• With emergency services if required for safety
• When required by New Zealand law

6. Photos and Media

We may take photos or videos during club events and use them for promotional purposes. You may opt out at any time by contacting us.

7. Access and Correction

You have the right to request access to your personal information and to ask for corrections if any details are inaccurate, as outlined under the Privacy Act 2020.

8. Retention of Information

We retain personal information only as long as reasonably necessary for the Club's operations or required by law. Information no longer needed will be securely deleted or destroyed.

9. Contact Us

If you have questions about this Privacy Policy or wish to request access or corrections, please contact us:

Email: bfilipinoclub2025@gmail.com
Club Administrator
Badminton Club – New Zealand

10. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with the updated date.